If you have Covid-19 at the time of the event or leading up to the event. Your ticket will not be transferred to the following year.

1.You must complete the marked course on foot under your own power.

2.Race directors have final authority on any question that may arise during all races

3.Your race number must be visible at all times on the outside of your clothing and on the front of your body over your belly or chest. It must not be worn on your pants or leg. Do not cover over your race number with any backpack strap or article of clothing such as waterproof jacket. 

4.You must not fold, cut or change your race number in any way. It must be worn as is, unfolded.

5.Make sure all bags at race hub have you name on them. 

6.Official Race Rule: Audio Device & Electronic Hardware Ban (Rule 6 has been written in full detail NEXT PAGE for understanding).

7.If you need first aid help on the course you must use the phone numbers on your 'participant bib' to contact the event safety team who will arrange to retrieve you. Supporters, spectators or any unauthorised persons are not allowed to enter the event course to collect runners.

8.Runners are expected to assist competitors who have injured themselves. If you come across an injured runner, provide assistance and ask a fellow runner to inform race officials at the next intersection. Times will be adjusted to compensate for any losses.

9.Outside assistance on course is not permitted. Assistance at check points and from event staff is ok.

10.The participant is responsible for the actions of their support crew. Support crews must comply with all instructions from event staff and officials. The participant may be penalised or disqualified for actions or breaches of the rules by their support crew.

11.You must stay on the marked course. Short cuts are not permitted. If you get lost return to the last sighted marking.

12.You must carry your own mandatory gear at all times during the event. Random gear checks may be performed during the event. 

13.You must obey directions of checkpoint staff or course marshals and withdraw from the race if you miss any time cut-offs at checkpoints or on course.

14.Each participant must be checked-in at all checkpoints.

15.Littering is prohibited.

16.Spectators are not permitted to run with or pace runners.

17.Pacers are not permitted.

18.Only Event officials are allowed to enter the event course to collect runners.

19.The event organisers reserve the right to disqualify a runner for behavior that is considered unsporting.

20.Breaking any of the rules may incur disqualification or pre-race withdrawal. Any such penalties are at the organisers discretion and are final

21.Medical assistance during the race

•  In order to ensure race safety, race headquarters will prepare and arrange for rescue and medical assistance during the race.
•  First aid staff have the authority to stop a racer from continuing the race. This will be done by taking off the racer's bib.
•  Depending on your condition, an emergency evacuation may be required. This evacuation will be at the expense of the person being rescued. For overseas racers, it is strongly recommended that you obtain adequate travel insurance coverage
• You are fully aware that when participating in an outdoor activity such as this race, your safety depends on your own skills and abilities.

Dropping Out Of The Race 

• If you decide to drop out of the race, you must notify race staff. Please remove your race bib so that race headquarters can be notified. Once you've dropped out of the race, you will not be able to re-start.
• Tell an aid station staff that you've decided to drop out of the race.
• If you are able to move on your own, please make your way to the closest aid station (either return to the aid station you just left or go the next aid station). If you are unable to move without assistance, please tell pass-by runner to contact race headquarters.

Runners Responsibilities 

• You understand the unique nature and requirements of competing in an long distance running race. You will be running half a day and have undertaken the necessary training to compete in such a race.
• You will be responsible for yourself and have the ability to deal with any problems that may be encountered during the race.
• You are able to deal with, on your own without assistance, deteriorating weather conditions (raining, strong winds) and other troubles expected when traveling across road & hill.
• You are able to deal with extreme fatigue, internal organ and digestive problems, muscle pain, mild physical injuries and psychological problems on your own.
• You are fully aware that when participating in an outdoor activity such as this race, your safety depends on your own skills and abilities.

Why Our No‑Audio Rule Exists — And Why It Must Be Respected

For more than ten years, Coastal Track & Trail Runners has enforced a strict zero‑tolerance ban on all audio devices at every event we operate. This rule is not new, not sudden, and not optional. It exists because we have seen — firsthand — how dangerous audio hardware becomes in a remote forest environment.

The Incidents That Created This Rule Were Not Accidents — They Happened Because Runners Ignored It

Every serious situation we’ve faced involving audio devices came from runners who chose not to follow the rule. They waited until they were out of sight, put their headphones back in, and assumed it “wouldn’t matter”, well it does. 

We know this because:

• We have seen runners wearing audio devices in photos on course.
• We have had runners cross the finish line still wearing earbuds, forgetting to remove them.
• We have had to disqualify runners who knowingly broke the rule.
• We have had runners argue with us at the finish line, even though the rule is clearly stated, long‑standing, and non‑negotiable.

These moments ruin your day, but they also ruin ours. We spend 12 months planning, building, maintaining, and delivering these events. Endless hours. Countless volunteers. Safety briefings. Course checks. Risk assessments. All so you can have an incredible experience.

When someone breaks a simple rule and then argues with us about it, it tarnishes the experience for everyone — especially us as Race Directors. Our reward for all the hard work over the past year is race weekend and what do you think we remember the most about the event when we have to deal with people not following the simple rules. 

We don’t want to be put in that position. We don’t want conflict. We don’t want to spend race day defending a rule that has existed for a decade.

We want to welcome you, support you, cheer for you, and celebrate your achievement — not debate safety rules that protect you and our team.

The Real Safety Risks We Have Faced

These are not hypothetical scenarios. They are real situations caused by runners who ignored the rule:

1. Runners unable to hear others trying to pass safely

We have had runners on narrow roads and single‑track who could not hear someone calling out “passing on your right/left.” This has caused collisions, falls, and dangerous near‑misses.

2. Vehicle safety risks on mountain roads

Our team drives up and down the mountain at all hours — day and night — for course checks, emergency response, and aid station support.

If a runner sits or rests on a road and cannot hear a vehicle approaching, we may not see them in time. Fog, darkness, blind corners, and steep terrain make this extremely dangerous.

3. Emergency communication failures

If a runner falls off the side of the mountain, slips down an embankment, or suffers a medical emergency, they rely on nearby runners to hear their calls for help.

A runner wearing audio devices — even bone conduction — may not hear someone calling out from below or behind.

Seconds matter. Audio devices remove awareness.

4. Wildlife, sweep teams, and general trail awareness

You must be able to hear everything around you — runners, vehicles, wildlife, volunteers, sweepers, and emergency crews.

Audio devices remove that awareness, even when the wearer believes they can “still hear everything.”

Why We Cannot Debate This Rule

We understand that some runners enjoy listening to music or podcasts while they run. But this is not a personal preference issue. This is a safety issue with real consequences.

If you choose not to attend our events because of this rule, we respect your decision.

What we cannot allow is:

• arguments at check‑in
• debates at the finish line
• attempts to negotiate exceptions
• complaints directed at volunteers
• disrespect toward staff enforcing a rule that protects everyone

It is our race, and the safety of you, our volunteers, our crew, and the public is our highest priority.

We want you to enjoy your time at our events, meet new lifelong friends, and experience the trails safely — not create conflict over a rule that has been in place for a decade.

Final Message

We care deeply about every runner who steps onto our course. We care about our volunteers. We care about our crew. We care about the community that supports these events.

This rule exists because we want you safe — and because we have seen what happens when it is ignored.

Thank you for respecting it. Thank you for supporting our team. Thank you for helping us keep these events safe, enjoyable, and sustainable for years to come.

You are expected and encouraged to socially interact with other competitors.

All CTTR events are pin and cup free. 

• Which means we do not supply pins for bibs. 
• We do not supply cups on course.

Bring your own if you require. We do have soft reusable cups and race belts for sale at check-ins.

You need to check-in Saturday before the start to collect your bib. You must do the following when you arrive on race morning:

Coastal Track and Trail Runners CTTR

Acknowledgement, Release, and Indemnity - Bottlebutt Bash Trail Run

This is an important document which affects your legal rights and obligations. You must read it carefully prior to entering the ‘Bottlebutt Bash Trail Run’ (Event/Race). When you do your on-line entry, you will be asked to tick a box to confirm you have read and understood this form. This is an especially important form for the race. All participants and late entries will be asked to sign one of these forms at Rego/Check-in. Please re-read it before coming to Rego/Check-in. You need to be aware of the risks of participating in the Event/Race.

In consideration of Coastal Track and Trail Runners CTTR (the “Event/Race Organisers”) accepting my participation in any of the ‘Bottlebutt Bash Trail Run’ (Event/Race) to be held at Burrawan SF 7th March 2027 (the “Event/Race”) I Agree to this release of claims, waiver of liability and assumption of risk.

1. I have read and understood the relevant the ‘Bottlebutt Bash Trail Run’ Competitor Briefing document and information relating to the Event/Race for the ‘Bottlebutt Bash Trail Run’.

2. I understand the demanding physical nature of the Event/Race. I declare, as a condition of entry to the Event/Race, that I have sufficiently trained for this Event/Race and that I am not aware of any illness, I have not tested positive to COVID-19 in the last 7 days, injury or any other physical disability which may cause me injury or death whilst participating in the Event/Race.

3. Prior to race start or in the Event/Race that I become aware of any medical condition or impairment, or I am otherwise sick or runny nose, dry throat or any other COVID 19 symptoms or have COVID-19 or injured prior to or during the Event/Race, I will withdraw from the Event/Race

4. I acknowledge that participating in the Event/Race is a dangerous activity and that by such participation I am exposed to certain risks. I acknowledge that the enjoyment of trail running is derived in part from the inherent risks and exertion beyond the accepted safety of life at home or at work and that these inherent risks contribute to such enjoyment and are a reason for my participation in the Event/Race.

5. The Event Organisers CTTR may at their sole discretion, refuse event entry or cancel an event entry (with full refund) to any person for any reason whatsoever, this includes if you have tested positive to COVID-19 in the last 7 days.

6. I acknowledge and understand that whilst participating in the Bottlebutt Bash Trail Run:

I may be injured, physically or mentally, or may die from various causes including, but not limited to, over exertion, dehydration, cardiac arrest, slips, trips, or falls, accidents with other participants, spectators and road users, or accidents caused by my own actions.

I may be infected or may die from various causes including, but limited to, someone at the event without their knowledge may have been in contact with someone with COVID-19 prior to the event and have no symptoms prior to starting the race and find out later that they had COVID-19 and may have given it to anyone they may have come into contact with or even die from the result of contracting COVID-19 from that contact.

• My personal property may be lost or damaged.
• The conditions in which the Event/Race is conducted may vary without warning.
• I may cause injury to other persons or damage their property.
• I assume the risk and responsibility for any injury, death, contracting COVID-19 or property damage resulting from my participation in the Event/Race.
• I may be in a remote or isolated location where access to medical support may be limited and take significant time to reach me.
• There may be no or inadequate facilities for treatment or transport of me if I am injured.

7. I agree that if I am injured or require medical assistance, the Event/Race Organisers may, at my cost, arrange medical treatment and emergency evacuation as deemed necessary by the Event/Race Organisers. ‘Bottlebutt Bash Trail Run’ does not have personal accident insurance for Runners.

We recommend that you arrange your own personal accident insurance, ambulance cover and income protection insurance before participating in the Event/Race to cover any unforeseen personal costs you may incur due to ambulance trips, medical expenses, or time off work due to injuries sustained whilst participating in the Event/Race. I agree that I am responsible for my own medical and ambulance insurance cover.

8. I understand that my medical history and personal information, collected as part of the entry process for the Event/Race will be made available, if I am evacuated from the Event/Race by Emergency Services, Medical Team or Operations Team, this personal information plus any new data entered by Event/Race staff will be supplied to the Emergency Services staff to enable my continued care.

9. I agree to allow my name, results, photographs, videos, multimedia, or film likeness to be used for any legitimate purpose by CTTR Coastal Track and Trail Runners, CTTR Photography, Dennis Photography, the sponsors, event partners or assigns without payment or compensation.

10. I also agree that in the event I am injured, contract COVID-19 or my property is damaged, I will bring no claim, legal or otherwise, against the Event/Race Organisers in respect to that injury or damage.

11. I agree to abide by the Event/Race Briefing Rules and the directions of all Event/Race officials.

12. I agree to release, indemnify and hold harmless the Event/Race Organisers (CTTR Coastal Track and Trail Runners), its officers, employees, agents, volunteers, contractors, public bodies, landholders and sponsors, from and against any and all claims, demands, right or cause of action, suits, expenses, costs and proceedings of any nature whatsoever which may be made by me or on my behalf or by other parties for or in respect of or arising out of any injury, loss, damage or death caused to me or my property as a result of my entry or participation in the Event/Race whether by negligence, breach of contract or in any way whatsoever. (This is an Event/Race. The Runners make use of facilities at their own risk and without express permission from Event/Race Organisers or the State Forest or Council Authorities.)

13. I acknowledge that my image may be taken by an Event/Race photographer and the Event/Race Photographer may contact me after the Event/Race to offer for sale images of me at the Event/Race.

14. I acknowledge that the Event/Race Organisers may change the advertised course without notice if the Event/Race Organisers deem this necessary. I also acknowledge that the Event/Race Organisers may cancel the Event/Race due to weather conditions, safety considerations, terrorism or ‘acts of god’, directives from Forestry Corporation, forest closed suddenly and in such circumstances my entry fee will be non-refundable.

Event Postponement & Cancellation Policy Due to Natural Disasters or Other Circumstances.

In the event that our scheduled event is cancelled or postponed due to a natural disaster or restrictions imposed by Forestry Corporation, we understand the disappointment this may cause.

Please note the following policies regarding refunds and rescheduling:

1. Cancellation Reasons: Events may be cancelled due to severe weather conditions, natural disasters, or directives from Forestry Corporation for safety reasons or forest closures.

2. Refund Policy:

- No Refunds: If an event is cancelled due to a natural disaster, no refunds will be issued.

- Refunds Available: If the event is postponed, all entries will be transferred to the new date. If attendees cannot attend the new date, there will be an option to transfer to the following year, or there may be a refund option available upon request.

3. Rescheduling: Our team will work closely with the Forestry Corporation to establish a new date for the event. We will notify all registered as soon as rescheduling is confirmed. We appreciate your understanding and support in navigating these unforeseen circumstances. Your safety and experience are our priorities, and we look forward to providing you with a memorable event in the future.

Name:……….......................................……………………………….

Signed:……...........................................………………………………………

Date: 7th March 2027

If under 18years: Guardian Name: ……………………………...................................…

Guardian signature:…………………………………..